Apply Now- Job Vacancy Solidarites International (SI) recruitment for Graduate Students

 

Solidarités Worldwide (SI) is a French humanitarian organisation working for over 35 years who’s dedicated to offering support within the occasion of battle and pure disasters. Our mission is to offer support as shortly and as effectively as potential to endangered populations by assembly their very important wants:  water, meals and shelter.

SI has began actions in North-eastern Nigeria in August 2016 within the fields of Wash and is now intervening in four areas of the state for Wash and Shelter actions.

We’re recruiting to fill the place under:

Job Title: Admin and Log Assistant

Location: Ngala, Borno
Starting of contract: 5/2/2018
Contract length: three months (renewable) – Probation interval: 1 month
Aim / Function

  • At his/her assigned base stage, the log-admin assistant helps his/her line-manager in processing accounting operations, following-up Human Sources points, implementing and supervising all logistical actions.
  • Particularly, he/she lends assist to finishing up pressing actions and the submitting and archiving of official and/or inner paperwork.
  • He/she briefly takes on the essential duties of the line-manager in his/her absence.

Roles and Obligations
Group administration:

  • Practice and assist group members underneath his or her supervision
  • Consider the group members underneath his or her supervision
  • Put together shift planning for watchmen
  • Make sure the minimal substitute of members of the admin/log companies in case of absence
  • Help within the recruitment course of

Reporting / communication:

  • Take part in supervision of rules in impact
  • Help his/her line-manager in relations with native administrative authorities

Actions associated to Administration:

  • Administrative administration of personnel:
    • Observe-up of visa and air ticket of expatriate group and apply on time for extension
    • Manage nationwide and worldwide travels
    • Welcome and take part in administrative briefing of recent personnel
    • Help the administrator for the executive administration of recruitment and hiring
    • Take part within the group of coaching
    • Calculate taxes and duties and create pay information for the related organizations
    • Maintain a corporation chart updated for the bottom
    • Help the executive within the group and conduct of conferences with personnel representatives
    • Take part within the software of insurance policies regarding salaries and advantages for Solidarités Worldwide
    • Monitor modifications in the price of residing
    • Guarantee archiving and monitoring of particular person dossiers and ship all paperwork relative to the skilled lifetime of Solidarités Worldwide workers
    • Make sure the confidentiality of all HR datas
    • Take part within the monitoring of labor contracts on the bottom
    • Accumulate fee particulars and combine them into the Human sources administration  software program (Homère)
    • Problem pay slips and supervise fee of salaries after approval by the administrator

Treasury / accounting / administration:

  • Supervise the bodily upkeep and security of money containers
  • Put together month-to-month closing, revision and integrity of accounts for the bottom
  • Problem vouchers, supervise archiving of information
  • Translate accounting paperwork if needed
  • Change currencies at request of superiors
  • Confirm money balances each day and report any discrepancies to superior
  • Archive accounting information in line with Solidarités procedures after a last verification of receipts and so on.
  • Assure safety of the money and confidentiality of knowledge
  • Take part in audits or any checks issued by companions or head workplace, on the base stage
  • Take part within the consolidation of price range observe ups and money forecasts on the base stage
  • Monitor due dates for funds of contracts managed by the executive coordinator
  • Record liquidity wants in live performance with the admin coordinator
  • Perform pay-outs and advances, inside established tips
  • Maintain the registry of money pay-outs and the cashier’s register
  • Document budgetary transfers and preserve accounting codes
  • Confirm, earlier than recording, that information conform to rules and procedures of Solidarités Worldwide

Actions associated to Logistics:

    • Administration of provides
    • Replace tariffs and provider databases
    • Implement purchases, monitoring adherence to validation rules and procedures
    • Negotiate costs, deadlines and strategies of supply
    • Be sure that relationships with suppliers are monitored
    • Manage and supervise all logistic points and documentation for good/provides transport: way-bills, packing lists, last supply/distribution information
    • Management Solidarités Worldwide buy procedures
    • Confirm and course of quote requests and IOFs
    • Put together and archive buy folders

Administration of car fleet:

  • Help within the planning and execution of service work on automobiles
  • Manage the weekly motion of automobiles
  • Help in monitoring and consolidating gas consumption and miles travelled for all automobiles
  • Stop misappropriation of gas and spare elements
  • Monitor the executive paperwork for all automobiles
  • Be sure that a device field and emergency package can be found on board all automobiles and guarantee drivers test the package is all the time full
  • Test that car log books are in place and are used accurately

Administration of apparatus/telecommunications:

  • Help in putting in and securing supplies
  • Administration and monitoring of IT gear
  • Replace antivirus software program
  • Present groups with ample means for information backup
  • Guarantee the upkeep and proper use of IT gear
  • Help in monitoring and sustaining supplies
  • Help within the planning and execution of service work on mills/motor pumps
  • Manage coaching periods in using technique of communication

Administration of inventory:

  • Supervise the upkeep and securing of warehouses
  • Perform common inventory checks and bodily inventories
  • Guarantee/Supervise the essential upkeep of premises (workplace and guesthouse)

Private skills:

  • Skilled expertise: 1 yr of expertise in related place (NGO/Non-public or Public sector)
  • Languages: English, Kanori, Haussa, Shua (further languages a plus)
  • Private qualities: dependable, trustworthy, superb group, resistance to emphasize, good interpersonal abilities (communication), group participant, capability to delegate and to handle, initiative and autonomy, capability of prioritsation of duties

Technical Competences

  • Coaching: College Diploma in Enterprise Administration or related.
  • Work associated abilities : good data of money administration, each day administration duties, logistics and procurement duties
  • IT abilities:  superb data of Workplace software program : Excel and Phrase.

Wage and Circumstances
In accordance with SI’s Phrases of Employment; for nationwide employees in Nigeria.

Tips on how to Apply

and certified candidates ought to ship their CV’s and suitability assertion as a single attachment to:  job.purposes@solidarites-nigeria.org the topic of the e-mail ought to be the title/location and the CV/Cowl Letter ought to be saved within the applicant’s full title.
Or
Hardcopy and the title of the associated place have to be written on the envelope and addressed to:
Solidarités Worldwide Workplace,
No eight Manassa Road,
Behind Polo Floor,
Maiduguri,
Borno State.

Candidates ought to embody the next within the mail:

  • Connect the CV to an E- mail
  • Identify the CV file together with your full title (and never CV or Resume)
  • Specify within the mail topic, the place you might be making use of for
  • On the sealed envelop write your title and the place you apply for

Be aware

  • The no respect of those guidelines, has the consequence of the speedy dismissal of the candidate software
  • As place is required as quickly as potential, Solidarites Worldwide reserves the appropriate to pick a candidate and finalize the recruitment earlier than the ultimate date

Software Deadline 25th January

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